The PocketBot Suite
Manage the whole business from one connected workspace.
You update the business once through PocketBot. Core stores the canonical information, then every connected product responds.
This is the operating model rather than the product list: how a real business is set up, published, managed, booked and grown through the suite.
New post
Where it goes
- My website and app
- Room33
- Telegram followers
- Instagram coming soon
- X coming soon
The business is run from here.
01 · Set up the business
Everything the business is, recorded once.
Create the agency, independent profile or creator account, and the information you enter becomes the canonical record every product reads from.
What you set up
- Business details
- Staff or providers
- Services and rates
- Locations
- Availability rules
- Content
And the settings behind it
- Contact channels
- Payment settings
- Domains
- Permissions
- Audience and access rules
- Who may publish what
02 · Publish the business
Choose where the business appears.
The same profile information is reused across every destination you switch on, so nothing is retyped and nothing contradicts anything else.
- X
- Directories
Planned
Publish outward. Bring enquiries and bookings back into the same app.
03 · Manage from the phone
The daily work, done from one screen.
Change availability, update rates, upload content, respond to quotes, review enquiries, confirm bookings, contact customers, send payment links, check notifications and see what is working — without opening a laptop.
Updated everywhere
Availability, set at the source.
New post
Where it goes
- My website and app
- Room33
- Telegram followers
- Instagram coming soon
- X coming soon
Publish once, everywhere it belongs.
Every channel, one inbox
Every channel, one inbox.
04 · Receive demand
Six ways in. One system behind them.
Customers arrive differently. What matters is that every route lands in the same connected place rather than on a different phone.
A customer finds your website
Your own domain, your own pages, with availability that is true at the moment they land.
A customer searches Room33
The discovery network, where your profile is current because it reads from the same record.
A customer submits a Q request
They describe what they need, and suitable businesses are invited to respond.
A follower responds to content
A post, an update or a story turns into an enquiry from someone who already follows you.
A returning customer uses a saved link
A shared profile link or QR code, saved from a previous booking.
A customer contacts the receptionist
Out of hours, in another language, or while the team is busy.
05 · Turn demand into work
From enquiry to confirmed booking.
The same sequence runs whether the enquiry came from your website, Room33, Q or a follower replying to a post.
The enquiry arrives
In one place, whichever route it came in through.
Reception, AI or the provider responds
Whichever you have configured for that channel and that hour.
Details are collected
Date, time, location, duration and what the customer actually wants.
Availability is checked
Against real, current status rather than a guess or a phone call.
A quote or booking is created
Structured, and attached to the customer rather than sitting in a chat thread.
The right provider is assigned
Matched on availability, services and the requirements of the booking.
A deposit or payment is requested
Where the business has payment configured, through its connected provider.
The customer record is updated
So the second booking is easier to take than the first.
06 · Keep everything current
One change, and the business catches up.
Because each profile, rate and availability state exists once rather than in eight places, updating it updates the website, the app, the Mini App, the Room33 profile, Q availability, the agency roster and every public link that carries you.
What you stop doing
- Editing the same detail on several sites
- Wondering which version is current
- Discovering a listing that contradicts your website
- Asking staff to confirm what they are doing tonight
What happens instead
- One canonical profile per person
- One availability state, read by every surface
- One rate card, quoted consistently
- One customer record, wherever the enquiry came from
07 · Grow the customer relationship
The work after the first booking.
A booking is the beginning of a customer, not the end of an enquiry.
What the business can do next
- Keep the customer in the CRM with their history attached
- Send a follow-up
- Invite the customer to follow or subscribe
- Share content with people who already booked
- Accept gifts, tips or a future booking
And what it can see
- Where the enquiry came from
- Which channel produced actual work
- What the customer engaged with
- Which providers convert the enquiries they receive
08 · Control access and responsibility
Who sees what, decided by you.
Access is a business setting rather than an afterthought: public and private content, age and audience gates, permissions, contact protection and safe public previews.
Content and audience
- Public versus private content
- Age and audience gates
- Subscriber and VIP access
- Moderation states before anything publishes
- Safe public previews for search and shared links
People and privacy
- Business permissions over publishing and customer data
- Contact detail protection until a booking is confirmed
- Who may respond to enquiries
- Who may take a payment
Update the business once. Let every connected part of it respond.
Ready to connect your business?
See the suite running on your own business.
A focused fifteen minute demonstration is enough to see how PocketBot would fit your business, which tools you need now and what you can add as you grow.
Start with the tools you need. Add more when the business is ready.